Popular webmail services such as Roundcube, SquirrelMail, and Horde allow you to access and use the personalized @ yourdomain.com email address connected to your website.
To avoid missing priority emails, you can set up email forwarders to send a copy of each incoming email to a predefined email address, or you can link your webmail client to your account. Gmail.
In this article, you will learn how to set up your webmail client on Android through Gmail, but before that, let’s meet webmail.
What is webmail?
Webmail is the abbreviation for Web-based email, any email service that you can access through a web browser.
There are different types of webmail clients that you can choose from. Some of the popular examples of webmail providers include AOL Mail, Gmail, GMX Mail, Icewarp Mail Server, Mailfence, Outlook and Hotmail, and Yahoo Mail.
Internet service providers and web hosting companies also provide web mail services. For this article, we are going to focus on setting up webmail on Android through Gmail.
Which protocol to use, POP3 or IMAP?
To configure your Android phone to access webmail through Gmail, you will need to choose POP3 or IMAP. They each allow you to access your emails on one or more devices or locations.
POP3 stands for Post Office Protocol version 3, a standard Internet protocol used by email clients to receive messages from a remote email server to a local email client. POP3 downloads your emails to your local computer and allows you to access emails offline.
POP3 does not coordinate with the server. This means that messages you read, delete, or reply to will not show up as such in your webmail client and in Gmail. In other words, if you read, delete, or reply to a message in your webmail client, your Gmail will still show all messages as unread.
IMAP stands for Internet Message Access Protocol, a standard Internet protocol that email clients use to retrieve email messages from an email server over a TCP / IP connection.
IMAP messaging access coordinates between the server and your messaging application. Simply put, this means that messages you read, delete, or reply to will appear as such, both in your webmail client and in Gmail. This provides a synchronized experience.
Outgoing mail is sent via SMTP. SMTP stands for Simple Mail Transfer Protocol, it is the standard protocol used to send e-mail over the Internet. IMAP, POP3, and SMTP all require authentication.
Roundcube, Webmail Lite, and SquirrelMail all use the IMAP protocol.
How to set up webmail on your Android phone
Here’s how to configure your Android phone to be able to access webmail.
Open Gmail on your Android phone.
Tap your profile picture, and then select Add another account. You may need to scroll down if you already have multiple Gmail accounts.
Under Configure messaging, scroll down and press Other.
Under Add your email address, enter your e-mail address in the space provided.
Most email clients will automatically set up your account.
If automatic configuration fails, press MANUAL CONFIGURATION and manually enter the following port numbers when prompted:
- Incoming server: IMAP port: 993, POP3 port: 995
- Outgoing server: SMTP port: 465
Configure your account
You will be asked what type of account is this? Select Personal (POP3) or Personal (IMAP). If you don’t know which one to select, log into your cPanel account and check which protocol your preferred webmail client works with. Roundcube, SquirrelMail, and Webmail Lite all use IMAP. Or visit your email provider’s support pages.
For this configuration, we will select IMAP. You shouldn’t be spending all day trying to decide which email protocol to choose for your incoming server settings. You can always switch between POP3 and IMAP as your needs change.
After selecting your preferred protocol, you can now enter your password in the space provided, then press the NEXT button.
On the next page, review your Incoming server settings and press NEXT.
Under Outgoing server settings, press the toggle button to turn off Require sign-in or leave it as is if you want your email client to require login each time you access your email.
Go and press NEXT.
Adjust account settings
Under Account options, press the down arrow to select your Synchronization frequency. It is configured to cool off Every 15 minutes by default. You can adjust this later if you want.
Settings such as Notify me when emails arrive, Sync emails for this account, and Automatically download attachments when connecting to Wi-Fi are your default account settings. You can use the check boxes to change any of these settings.
Your account is now created. You’ll see a congratulatory message at the top of the page letting you know your emails are on their way. In the space provided, type your name as you want it to appear in outgoing messages, and then press NEXT to complete the setup.
You should receive an email with your client’s configuration settings. Record this message in case you need to change your preferred protocol in the future.
Most web hosts recommend using POP3 over SSL / TLS or IMAP over SSL / TLS when setting up your email client on your Android device. This is because they offer increased security for your interactions with the remote mail server.
Now that you are ready
By setting up your email client on your Android phone through Gmail, you will no longer have to go through the extra hurdle of logging into your cPanel dashboard just to access your web emails.
In addition, you will be able to keep an eye on all your webmails so that you don’t miss important emails. Gmail will sync your emails every 15 minutes so that you can receive new messages as they arrive. You can adjust this sync frequency later. There are options to sync your accounts every 15 minutes, every 30 minutes, every hour, or manually.
You can repeat this process for any number of email accounts you want to set up on your Android phone. Just tap on your Gmail profile picture, go to Add another account and take it from there.
Email accounts hold the keys to your personal information. Here’s how to encrypt your Gmail, Outlook.com, and other email accounts.
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